The Fund will be open for applications in two phases:
- Phase 1 is now closed..
- Phase 2 will open for applications on Wednesday 5th January 2022, and close on Tuesday 15th March 2022 (or once all funds have been allocated, whichever is sooner).
From Thursday 10th March 2022, applications will only be considered for grants of up to £2,000.
Aberdeenshire Voluntary Action will lead assessment teams comprising of AVA staff and a small number of external, public sector panel members working within cognisant areas who will meet on a weekly basis to assess applications. Whilst ensuring that governance of the fund is of a high standard, it is also AVA’s aim to make payments on a weekly basis to successful applicants so that the funding can get to work faster. It is anticipated that in the best-case scenario when there are no additional queries about an application and after the funds have been received by AVA from the Scottish Government, the longest a group might have to wait between application and payment is 14 working days.
The application form has been designed using Microsoft Forms, but there is no expectation that any group or organisation requires a Microsoft licence to be able to access the application form. Applications will normally only be accepted online using the designated form. Whilst at first glance, the form looks to be long and complicated, most questions are about the organisation making the application or are check boxes. Only a small number of questions specifically relating to substance of the project require a longform answer.
Guidance on, and a template for, completing the application form: There is no facility to save the application form during the application process. AVA has therefore created a downloadable version of the application form that can be completed prior to accessing the online form. Applicants will then be able to copy and paste information into the free text boxes of the online form.
Supporting document templates are available below in the 'Useful links & documents section'.
*Any supporting files submitted with applications must have the organisations name in the title of the file*
*supporting documents must be emailed to email@example.com before your application can be processed*
Access AVA’s support request form here. During both application phases, and specifically for equalities purposes, a team of AVA’s Development Officers will be available to provide support to groups who, for legitimate reasons require additional help to complete the application form. They will be available to discuss applications with groups and organisations, although engagement in those discussions will not form any guarantee that applications will be approved during the assessment process. This team of Development Officers will not be involved in assessing any applications and will have no input to the assessment process to influence any decisions.
Once an application has been received, AVA will check to ensure that all key pieces of information are complete (including but not limited to bank details and declarations) and check that the required attachments have been received and are able to be opened. AVA will endeavour to contact groups and organisations as soon as possible if there is a need for clarification or additional information, but this may mean that the application cannot be considered in the next available assessment round.